# Data room

URL: https://aidataforsale.com/glossary/data-room
Publisher: AI Data For Sale (Marketing Signals Ltd)
Updated: 2026-11-10

A secure online space where confidential documents or data samples are shared with a limited set of people during a deal.

## Data rooms in AI data deals

In mergers and investments, a virtual data room holds the documents buyers review in due diligence. In AI data deals, a data room serves two jobs:

1. **Diligence documents:** the [data manifest](https://aidataforsale.com/glossary/data-manifest), rights evidence, privacy notices, de-identification reports and draft license terms.
2. **Samples:** a controlled place where a buyer can view or download a de-identified sample under NDA.

## Good practice

- Give access to named people only, with expiry dates
- Watermark documents and log every view and download
- Keep samples small and representative
- Remove access as soon as a buyer drops out
- Never put raw, identifiable data in a data room

## Brokers and data rooms

We never take custody of data, so samples move from seller to buyer through the seller's own data room or secure transfer, not through us.